Dulmison Ski Club

Winter Accommodation – Priorities & Guidelines

Winter Bookings

Club member rates and member booking priority are not available to Members who have not paid their Annual Subscriptions. Please note that for 2019 the Annual Subscriptions were due and payable by 31 December 2018.

Members are reminded that the Annual Subscription must be paid prior to requesting priority winter accommodation bookings. Only those Members who have paid this fee will be included in the priority ballot. Members are also reminded of the POLICY REGARDING CANCELLATIONS and the Directors suggest ALL GUESTS CONSIDER TRAVEL INSURANCE.

Booking Priorities:

Member priority rules apply to and including 28 April 2019 after which time bookings are accepted from Member’s friends who become Temporary Members for the period of their stay. Member bookings in excess of two weeks at any time, or more than one week during public and private school holidays are NOT accepted until after 6 May 2018.

To be considered for Priority 1 and 2, your form must be received by the Booking Officer by 9am on the day of allocation.

Priority 1 – Bookings open 31 March 2019

Includes all Members and where two members of the immediate family are Club Members (ie dual membership), the spouse and all dependent children of that family who will be accompanied by the member.

Priority 2 – Bookings open 14 April March 2019

Includes the spouse and dependent children of a single Member who will be accompanied by the Member.

Priority 3a – Bookings open 21 April 2019

Includes Members’ independent children, friends and Member’s acquaintances who will be declared Temporary Members for the period of their stay at any Club Lodge and who will be accompanied by the Member.

Priority 3b – Bookings open 28 April 2019

Includes Members’ independent children, friends and Member’s acquaintances who will be declared Temporary Members for the period of their stay at any Club Lodge and will NOT be accompanied by the Member.

Important Notes: Please read them prior to requesting a booking. Additional information is included with your booking.

Member priority rules apply up to and including 20 April 2019 after which time bookings are accepted from Member’s friends and members who become Temporary Members for the period of their stay.

Rooms and bookings:

Weekly bookings are from either 2pm Friday until 10 00am the following Friday OR from 2pm Sunday until 10.00am the following Sunday. These arrangements are to facilitate week-end skiing.

Member bookings in excess of two weeks at any time, or more than one week during public and private school holidays, are NOT accepted until after 5 May 2019.

Change-over days are Friday and Sunday. Bookings falling outside these cannot be allocated until 4 weeks prior to commencement of the booking.

Preference will be given to 7-night bookings, followed by 5-night bookings and then weekends.

A number of ‘weekend’ rooms are set aside for weekend bookings which can be booked during Member Priority bookings. Once these have been allocated no additional weekend bookings will be accepted until 4 weeks prior to commencement of booking.

Single Night bookings may only be made 2 weeks prior to the occupancy and will be charged an additional fee of $30 a night per person (except where a single night booking is combined with a 5-night, 7-night or weekend stay).

Winter booking allocations at Thredbo for the long weekend in June will prioritise the Lodge Committee (LC) up to commencement of normal priority bookings to enable the LC to undertake vital management, maintenance and preparation work at both lodges before the commencement of the winter season. Perisher is available to everyone as normal.

There are 7 parking spaces at Thredbo Lodge. Preference will be given to weekly bookings and allocation of spaces will be at the discretion of the Booking Secretary. Please indicate in the appropriate section of the booking form if a parking space is required.

Room allocation is at the Booking Secretary’s discretion and there is no guarantee requested rooms can be so allocated. To maximise lodge bookings, rooms may change without notice after accommodation has been allocated and invoiced.

Independent children of all members (dual and single) up to 25 years of age will qualify for ‘spouse” rates. Definitions of dependent and independent children are set out under the table of Accommodation Rates.

Members are reminded that the Annual Subscription Fee must be paid prior to requesting priority winter accommodation bookings. Only those Members who have paid this fee will be included in the priority ballot.

Members and guests are reminded of the policy regarding cancellations and all are recommended consider travel insurance.

Meals

Dinner, breakfast and a light self-serve lunch are included.

Meals are served at specific times as advised by the Lodge Managers.

Catering for dinner is on a fixed menu basis with three options. These are Unrestricted Diet, Coeliac (no gluten) and Vegetarian (no meat, fish or chicken). Your selection will apply for the duration of your stay. If coeliac or vegetarian, you must communicate this directly to the managers at least one week in advance. No other dietary needs are catered unless medically certified (see below). Children under 18 who wish to be served an adult meal for dinner must so indicate on the booking form.

Special Diet: The Lodge Managers will do their best to assist with specific medically certified dietary requirements. Uncertified dietary requirements will not be provided for. Please contact the Lodge Managers at least one week prior to commencement of booking with specific requirements in order to allow time to make the necessary arrangements. Lodge Managers details can be found on your invoice.

On arrival day the Lodge Managers are to be contacted before 5.00 pm if the Members/Temporary Member is unable to arrive in time for dinner at 7.00 pm. If unavailable, contact the Booking Officer but only as a last resort.

 At least 24 hours’ notice must be given to the Lodge Managers prior to non-residing persons attending a meal at the Lodge. Approval will depend on numbers and supplies. Lunch: $15 Dinner: $35

Rooms

All rooms have ensuite facilities.

Linen including towels will be provided, but toiletries are not provided.

It is the responsibility of departing Members/Temporary Members to:

  • clean their bathrooms. Necessary materials are provided.
  • leave their rooms in a tidy state with doonas and pillows left neatly on the beds
  • empty all rubbish bins
  • remove all linen and towels from the room and place in the designated area
  • maintain general tidiness of the kitchen, dining, bar and common areas when used.

A $33 cleaning fine per room will apply if a guest room and bathroom is not left in a satisfactory state on departure.

Young Children

There is no charge for children under 3 providing they bring their own food, cot and linen

Children under 3 requiring food will be charged at $30 a day and requiring food and linen will be charged $35 a day. Please request at time of booking.

Conduct

Dulmison is a family friendly Club – not a Hotel. Lodge Managers are to be treated with respect at all times.

The Lodge Manager, staff and all guests including children must behave in an appropriate manner towards each other and taking into consideration the impact of their behaviour to others.

Members/Temporary Members accompanied by young children are reminded that facilities for children in the lodges are limited. Parents are responsible for their own children at all times during their stay and are responsible to ensure that the behaviour of their children is acceptable and does not disturb other guests.

The common areas are for general and quiet enjoyment. Accordingly noisy or disruptive behaviour (including computer games etc) should be controlled.

The use of mobile phones and electronic devices is restricted within the public areas of the lodges. Calls to and from mobile phones should not be taken in the common area.

There is no television or wi-fi in either lodge.

Any guest (including children) whose conduct is found by the Club to be unacceptable may in future have their booking privileges withdrawn.

Rebates, Deposits, Payments, Cancellations and Refunds:

Rebates:

The accommodation rebate is redeemable by that Member against the accommodation expense incurred when that Member stays at Dulmison Ski Club during the relevant calendar year provided that the Member’s Annual Subscription Fee is paid in full by 28th February following the due date.

Deposits:

  • Members: A 30% deposit is required on receipt of invoice to confirm the booking. Your accommodation rebate can be applied toward the deposit.
  • Temporary Members: A 60% deposit is required on receipt of invoice to confirm the booking. If payment is not received within 48 hours the booking will be cancelled. Please email bank confirmation of deposit.

Payments:

Full payment of invoice is required 60 days prior to commencement of stay. Please add a reminder to your diary.

If booking is made within 60 days of commencement of stay then full payment must be paid in full on receipt of invoice to confirm the booking.

If full payment is not received within 48 hours (of this 60 day deadline) then booking will be cancelled in accordance with the cancellation fees structure and relisted as vacant (or allocated to a standing request). Please email bank confirmation of payment.

EFT is our preferred method of payment. Bank details are provided on the confirmation/ invoice.

Invoices will be sent via email, please ensure you include your current address on any booking form or other correspondence relating to winter bookings. Invoices will show the total amount owing and provide cancellation details. Invoices must be presented on the demand of the Lodge Manager on arrival.

Cancellations (and booking transfers):

Bookings cannot be transferred without the authority of the Booking Secretary.

If authorised, bookings will be cancelled/changed and payments refunded, less a minimum charge of $100(GST inclusive) per person, depending on the period before the intended start of the booking.

The following cancellation charges (below) depending on the period before the intended start of the booking.

Refunds:

Refunds will not be made for cancellations received on or after the starting date of the booking except under exceptional circumstances and will be subject to the approval of the Directors.

The following cancellation charges apply:

Period before start date 31-60 days 15-30 days 14 days or less
Cancellation charge –  as % of total cost (plus GST) 40% 70% 100%

Members only – If rooms are on sold and the lodge is full members will only be charged 40 % or $100 per person cancellation fee. Whichever is greater will apply.

Winter booking rates are here

The Winter booking request form is available from here